B. DEPOSITS & BILLING

Receiving Payments: Reimbursements and Fees for Service

All non-gift payments to CLS are made against invoice. CLS strictly prefers to receive any and all payments due to CLS via ACH Direct Deposit or Bank Wire Transfer. For guidance, email us at bank.deposit@law.columbia.edu

Our SBP does not cover how CLS receives payments of gifts or awards. Gifts are collected by CLS Development Services. Awards of research sponsors and donors follow an entirely different process by Columbia University Central Administration, not by CLS.

Please reference our Standard Business Process for more information.

Checks must be made payable to Columbia University. Please complete Step 1 and Step 2 of the Check Deposit Form to deposit up to 10 checks at a time. Be sure to sign your name at the bottom of the form and submit to the Business Office with the checks enclosed. 

Departments are strongly encouraged to submit checks as soon as possible, well within 30 days of the check date. Checks deemed stale will not be accepted and will be returned. In the event a check is returned by the bank, we will notify you. Please be advised that all gifts/donations are collected by CLS Development Services.

Invoicing

All reimbursement or fee for service requests to CLS are made by invoice. All invoices must include the full payment instructions for CLS' bank account at JPM Chase. All payment instructions must include a reference line called REF that lists the invoice #. All invoices must include the following:

  • Full address of payer
  • Contact person at payer: name, email address, and phone #
  • Date
  • Type of payment invoiced for (Reimbursement or Fee for Service)
  • Invoice #
  • Amount
  • REF in payment instructions: LAW Invoice #