B. NEW & NOTEWORTHY

New guidance on the procurement of equipment and supplies for remote workspaces. Please reference Remote Workforce for more information.

Columbia University has introduced a new travel and business expense management system called SAP Concur. This web-based and mobile enabled tool will replace the paper-based forms. Please reference Concur for more information and training available. 

Effective April 6, 2020, all payment requests to the Business Office are submitted electronically via department, center and programs folders on the shared drive G:\BUSINESS_Payment_Requests. For detailed instructions on the electronic submission process, please check the step-by-step instructions for all types of payments below.

  1. Cash Advance Electronic Submission 
  2. Honorarium Electronic Submission
  3. Invoice/PO Invoice Electronic Submission
  4. Reimbursement: Employee Electronic Submission
  5. Reimbursement: Non-Employee Electronic Submission
  6. Student Prize/Award Electronic Submission

Please reference Payments for more details on what documents are needed.

Emergency Tickets

Effective March 3, 2020, the Law School only reimburses fully refundable Air & Rail tickets, until further notice. Valerie Wilson will continue to issue only fully refundable tickets, until further notice. 

Issued Tickets

If you need to change or cancel your ticket, please contact the Business Office at travel@law.columbia.edu indicating the itinerary you wish to cancel or change. 

Please refrain from reaching out to Valerie Wilson Travel directly to make changes to your itinerary as it makes it very difficult for the school to keep track of fees and refunds if the Business Office is not aware of these changes. 

We ask event coordinators who have entered into a contract or agreement for an upcoming event that needs to be postponed or cancelled to contact the Business Office to do so at events@law.columbia.edu 

Please refrain from reaching out to outside parties directly to make changes to your planned event, as it is important that Columbia Procurement communicate and negotiate with outside parties on our behalf. 

We ask P-Card holders in need to change or cancel hotel accommodations for guests to consider the cancellation policies to avoid additional costs.

Columbia Preferred Hotels Cancellation Policy: