Contracts

Only the The Trustees of Columbia University in the City of New York or a personnel delegated by the Trustees have the authority to sign contracts on behalf of the University.

All contracts and agreements requiring any form of signature must be addressed to “The Trustees of Columbia University in the City of New York” on behalf of your department, and sent to the attention of Karen Burgos Santana at ksantana@law.columbia.edu

  • The designated signature field must also be addressed to “The Trustees of Columbia University in the City of New York.”

Event contracts must be submitted to the business office for vetting in advance of the event. Once a contract is vetted, an amendment may be created and sent to the vendor for signature. A copy of the fully executed contract will be sent to the department as it must be attached to the invoice when submitting for payment processing. 

  • Certain vendors have negotiated master agreements with Columbia. We strongly encourage departments to use vendors that have previously been vetted and approved by the University to ensure expedited process (usually within 5 business days). View the complete list of vendors: Columbia Master Agreements 

Writers require a Writer Agreement also known as Release Agreement.  The turnaround for a signed agreement is generally within 10 business days. A copy of the fully executed agreement will be sent to the department as it must be attached to the invoice when submitting for payment processing. 

Professional artists and performers such as actors, musicians, orchestras, ensembles, DJs, dancers, magicians require a Performance Agreement, also known as Artist Agreement. The turnaround for a signed agreement is generally within 10 business days. A copy of the fully executed agreement will be sent to the department as it must be attached to the invoice when submitting for payment processing.