D. BUDGET PROCESS
Over the course of the fiscal year, all budgetholders conduct four quarterly reviews, one at the end of each quarter. Quarterly reviews follow the Budget Questionnaire provided by the Budget Team, and are submitted to the Budget Team at firstname.lastname@example.org.
In addition to the written quarterly reviews, budgetholders meet with the Budget Team once a year to discuss and forecast the upcoming fiscal year. These in-person budget forecast meetings are held in December.
For the quarterly review, budgetholders receive the following reports by email:
Operations Summary at quarter end;
Payroll Report at quarter end;
Program Initiatives & Segments (where applicable) at quarter end.
In return, budgetholders complete and submit the Budget Questionnaire to validate estimated spending for the current fiscal year against actual spending year to date, for the following four criteria:
Reallocation Within Current Budget
For the in-person budget forecast meeting, budgetholders receive the following reports by email:
Operations Summary at Nov 30
Payroll Report at Nov 30
Program Initiatives & Segments (where applicable) at Nov 30
In return, budgetholders meet with the Budget Team in December to discuss and forecast the upcoming fiscal year.
Please email any questions with the subject Quarterly Reporting to email@example.com.
Throughout the year, additional budgetary needs may arise for us to meet our strategic goals, for the current fiscal year or in future fiscal years. All new needs must be reviewed by the Associate Dean of the budgetholder's area and submitted to firstname.lastname@example.org for CFO approval.
To be considered for the upcoming fiscal year, all new needs must have final CFO approval by February 28.
Please email your request with the subject New Needs to email@example.com.
Chartfields, or Initiatives and Segments, are used to track spending on projects and events. If you have a project or event you would like to be able to track spending on, or would like to know if you already have a chartfield, please email your request with the subject Chartfields (Initiative/Segment) to firstname.lastname@example.org.