F. EVENTS

Signatory Power

Only the The Trustees of Columbia University in the City of New York or a person delegated by the Trustees have the authority to sign contracts on behalf of the University.

All contracts and agreements requiring any form of signature must be addressed to “The Trustees of Columbia University in the City of New York” on behalf of your department, and sent to events@law.columbia.edu

  • The designated signature field must also be addressed to “The Trustees of Columbia University in the City of New York.”

Event Contract

Event contracts must be submitted to the Business Office for vetting in advance of event. Once a contract is vetted, an amendment may be created and sent to the vendor for signature. A copy of the fully executed contract will be sent to the department as it must be attached to the invoice when submitting for payment processing. 

  • Certain vendors have negotiated master agreements with Columbia. We strongly encourage departments to use vendors that have previously been vetted and approved by the University to ensure expedited process (usually within 5 business days). View the complete list of vendors: Columbia Master Agreements 

Please submit all contracts for signature with the subject Contracts to events@law.columbia.edu


Writer Agreement

Writers require a Writer Agreement also known as a Release Agreement.  The turnaround for a signed agreement is generally within 10 business days. A copy of the fully executed agreement will be sent to the department as it must be attached to the invoice when submitting for payment processing. 

Please submit all agreements for signature with the subject Contracts to events@law.columbia.edu


Performance Agreement

Professional artists and performers such as actors, musicians, orchestras, ensembles, DJs, dancers, and magicians, require a Performance Agreement, also known as an Artist Agreement. The turnaround for a signed agreement is generally within 10 business days. A copy of the fully executed agreement will be sent to the department as it must be attached to the invoice when submitting for payment processing. 

Please submit all agreements for signature with the subject Contracts to events@law.columbia.edu

Catered events on campus, i.e. with wait staff and other labor, strictly require a purchase order. Please reference Purchase Orders for more information. The following list of vendors are our preferred caterers and departments are strongly encouraged to cater their events using one of these vendors:

  • Alice on Six
  • Between the Bread
  • Dig Inn Seasonal Market
  • Food Trends
  • Gracious Thyme
  • K of New York LLC
  • Kitchenette
  • Scholastic
  • Sterling Affair
  • Y&P Enterprise/Corner Café

Please email related questions with the subject Catering & Preferred Caterers to events@law.columbia.edu

For the Law School, to arrange a third party event, a Law School department must agree to sponsor the event and assume responsibility of all costs in the event the third party does not reimburse the funds to the Law School.

The sponsor department covers all expenses associated with the event and is responsible for making all arrangements necessary including but not limited to: 

  • Obtaining information and required documentation
  • Providing chartstring to facilities, building services, and special events
  • Keeping record of all expenses associated with the event
  • Invoicing the third party and deposit of reimbursed funds

Please email related questions with the subject Third Party Events at CLS to events@law.columbia.edu

Please email related questions with the subject Travel & Event Card (T-Card) to events@law.columbia.edu