H. EVENTS

Signatory Power

Only the The Trustees of Columbia University in the City of New York or a person delegated by the Trustees have the authority to sign contracts on behalf of the University. If you have a contract or agreement that requires any form of signature, it must be addressed to “The Trustees of Columbia University in the City of New York” on behalf of your department, and sent to events@law.columbia.edu with the appropriate subject line. 

Contracts & Agreements

Event contracts must be submitted for vetting in advance of the event. Once a contract is vetted, an amendment may be created and sent to the vendor for signature. A copy of the fully executed contract will be sent to the department as it must accompany the invoice when the payment request is submitted.

We strongly encourage you to use vendors that have previously been vetted and approved by the University to ensure an expedited process (usually within 5 business days). These vendors have negotiated master agreements with Columbia. To view the list of vendors with master agreements with Columbia, click here: Columbia Master Agreements 

Submit an event contract for signature to events@law.columbia.edu with the subject: Event Contract – Venue's Name – Event Date

Writers require a Writer Agreement also known as a Release Agreement.  The turnaround for a signed agreement is generally within 10 business days. A copy of the fully executed agreement will be sent to the department as it must accompany the invoice when the payment request is submitted.

Submit a writer agreement for signature to events@law.columbia.edu with the subject: Writer Agreement – Writer's Name – Agreement Date

Writer Agreement

Education and training presenters, require a Speaker Agreement. The turnaround for a signed agreement is generally within 10 business days. A copy of the fully executed agreement will be sent to the department as it must accompany the invoice when the payment request is submitted.

Submit a speaker agreement for signature to events@law.columbia.edu with the subject: Speaker Agreement – Speaker's Name – Agreement Date

Speaker Agreement

Professional artists and performers such as actors, musicians, orchestras, ensembles, DJs, dancers, and magicians, require a Performance Agreement, also known as an Artist Agreement. The turnaround for a signed agreement is generally within 10 business days. A copy of the fully executed agreement will be sent to the department as it must accompany the invoice when the payment request is submitted.

Submit a performance agreement for signature to events@law.columbia.edu with the subject: Performance Agreement – Performer's Name – Agreement Date

Performing Artists – Individual Only
Performing Artists – Individual with Props
Performing Artists – Company/Troupes

Catered Events

Catered events on campus, i.e. with wait staff and other labor, strictly require a purchase order. If you are planning to cater an event that includes wait staff and other labor, please follow these guidelines: Purchase Orders   

We strongly encourage you to cater events using one of these vendors which are our preferred caterers:

  1. Alice on Six
  2. Between the Bread
  3. Dig Inn Seasonal Market
  4. Food Trends
  5. Gracious Thyme
  6. K of New York LLC
  7. Kitchenette
  8. Scholastic
  9. Sterling Affair
  10. Y&P Enterprise/Corner Café

To arrange a third party event at the Law School, a Law School department must agree to sponsor the event and assume responsibility of all costs in case the third party does not reimburse the funds to the Law School. The department sponsoring the third party event covers all expenses associated with the event and is responsible for making all arrangements necessary including but not limited to: 

  • Obtaining information and required documentation
  • Providing chartstring to facilities, building services, and special events
  • Keeping record of all expenses associated with the event
  • Invoicing the third party and deposit of reimbursed funds