J. VENDORS & SUPPLIERS

Vendor Management

Columbia refers to Employees, Students, Guests, and Entities who receive payment for procurement transactions such as expense reimbursement, goods and/or services, honorarium, prize or award as vendors and suppliers. In order to make any of them eligible to receive payment from Columbia, a vendor profile must be created. This process is administered by the Columbia Vendor Management Team which is responsible for creating and maintaining all vendor profiles utilized to process transactions in Accounting & Reporting at Columbia (ARC).

Our Business Office assists departments in their efforts of requesting the creation and modification of domestic and international vendor profiles for the payment types listed below. The vendor creation process and requirements vary depending on the type of vendor and payment type.

Payment Types

  1. Employee/Student Reimbursement: to reimburse expenses to an CU employee or CU student for out-of-pocket expenses
  2. Goods and/or Services: to pay an individual or entity for the purchase of goods and/or services
  3. Honorarium: payment to a lecturer or a professional person from outside the University community (not a University faculty or staff member) as an expression of thanks
  4. Outside Party Reimbursement: to reimburse expenses to a non-CU individual for out-of-pocket expenses
  5. Prize or Award: payment to an individual for a prize won in a competition or an award which has been achieve or granted
  6. LRAP: Loan Repayment Assistance Program (Financial Aid) 

To verify if a vendor has an existing vendor profile, submit a request to vendors@law.columbia.edu with the Subject: Vendor Inquiry - Full Name and include the following information:

Submit your request to vendors@law.columbia.edu with the Subject: Create/Modify Employee & Student Profile - Full Name and include the following information:

Submit a request to vendors@law.columbia.edu with the Subject: Create/Modify non-CU Profile - Full Name and include the following information and required documents (reimbursement only does not require a tax form):

Domestic

International

If the person came to the United States, include copies of the following documents to validate their immigration status. Please reference International Payment for more information. 

  • Passport (ID page)
  • Visa Type (ID page)
  • Entry stamp, I-94 (or ESTA receipt)