Columbia refers to employees, students, guests, and entities who receive payment for procurement transactions such as expense reimbursement, goods and services, honorarium, prizes or awards as vendors and suppliers. In order to make any of them eligible to receive payment from Columbia, a vendor profile must be created. This process is administered by the Columbia Vendor Management Team which is responsible for creating and maintaining all vendor profiles utilized to process transactions in Accounting & Reporting at Columbia (ARC).
Our business office assists departments in their efforts of requesting the creation and modification of vendor profiles for both domestic and international vendors. The vendor creation process and requirements vary depending on the type of vendor and payment transaction.
Setting Up a New Vendor
Submit your request to create a vendor profile to email@example.com with the subject NEW VENDOR followed by the vendor name, and include the appropriate information and required documents for a vendor request to be initiated.
If the person came to the United States, attach the following documents:
- Copy of passport
- Copy of visa type
- Copy of entry stamp, I-94 (or ESTA Receipt)
- Payment description (service type)
- Service location (country)
- Name of entity (beneficiary owner)
- Address (do not use a P.O. Box)
- Contact name
- Contact email address
- Contact phone number
- W-8 BEN E
Modify an Existing Vendor
Submit your request to modify a vendor profile to firstname.lastname@example.org with the subject MODIFY VENDOR followed by the vendor name, and include the appropriate information and required documents for the modification to be initiated.