Vendors

Columbia refers to employees, students, guests, and entities who receive payment for procurement transactions such as expense reimbursement, goods and services, honorarium, prizes or awards as vendors and suppliers. In order to make any of them eligible to receive payment from Columbia, a vendor profile must be created.  This process is administered by the Columbia Vendor Management Team which is responsible for creating and maintaining all vendor profiles utilized to process transactions in Accounting & Reporting at Columbia (ARC).

Our business office assists departments in their efforts of requesting the creation and modification of vendor profiles for both domestic and international vendors. The vendor creation process and requirements vary depending on the type of vendor and payment transaction.

Setting Up a New Vendor

Submit your request to create a vendor profile to vendors@law.columbia.edu with the subject NEW VENDOR followed by the vendor name, and include the appropriate information and required documents for a vendor request to be initiated. 

If the person came to the United States, attach the following documents:

  • Copy of passport
  • Copy of visa type
  • Copy of entry stamp, I-94 (or ESTA Receipt)

Please reference Payment to Internationals for more information. 

Modify an Existing Vendor

Submit your request to modify a vendor profile to vendors@law.columbia.edu with the subject MODIFY VENDOR followed by the vendor name, and include the appropriate information and required documents for the modification to be initiated.