A. DEPOSITS & BILLING
This Standard Business Process (SBP) covers incoming payments Columbia Law School (CLS) receives via ACH Direct Deposit and Bank Wire Transfer for reimbursements to and fees for services provided by CLS. This SBP does not cover how CLS receives payments of gifts or awards of sponsored projects. Receiving payments of gifts and awards of sponsored projects follow an entirely different SBP; the receipt of gifts and/or sponsored projects is processed by the central administration of Columbia University, not by CLS.
Locating and Claiming Incoming Payment
For CLS, to locate and claim an incoming payment, the following three conditions must be met:
- all payers include the REF in the payment instructions
- all payers provide an electronic copy of their bank’s payment confirmation to their CLS contact
- CLS contact forwards the electronic copy of the payer’s bank’s payment confirmation together with an electronic copy of the original invoice to firstname.lastname@example.org
Please know that the Business Office cannot claim or apply funds without the respective REF line on the payment instruction, without an electronic copy of the payer’s bank’s payment confirmation, or without an electronic copy of the original invoice.
Checks must be made payable to Columbia University and submitted along with a completed and signed Check Deposit Form. In the event a check is returned by the bank, we will notify you via email. Please know that the Business Office does not accept cash or international checks.
All reimbursement or fee for service requests to CLS are made by invoice. All invoices must include the full payment instructions for CLS' bank account at JPM Chase. All payment instructions must include a reference line called REF that lists the invoice #. All invoices must include the following:
- Full address of payer
- Contact person at payer: name, email address, and phone #
- Type of payment invoiced for (Reimbursement or Fee for Service)
- Invoice #
- REF in payment instructions: LAW Invoice #