Send an email to [email protected] to confirm what documents you will need to submit in support of your PO request/requisition:
Request a PO
Submit a request to [email protected] with the Subject: Purchase Order - Vendor Name and include all appropriate information, and attach all required documents for a requisition to be initiated.
Catering (with wait staff)
- Department Name
- Goods/Service Summary (what are we paying for?)
- Vendor Name
- Vendor Email
- SpeedChart and SpeedChart Description
Attachments:
- Invoice
- $10k+ 1 bid
- $25k+ 2 bids
- NYS Liquor Permit (if applicable)
Service Provider
- Department Name
- Vendor Name
- Vendor Email
- SpeedChart and SpeedChart Description
Attachments:
- Scope of Work
If services necessitate a contract, please answer the following questions:
- Will any service be performed on Columbia premises?
○ Yes
○ No - Does this contract include cloud services or vendor access to CU systems?
○ Yes and CUIT data security has approved
○ Yes, but CUIT data security has not approved
○ No - Will this supplier process credit card payments on behalf of Columbia?
○ Yes
○ No - Will the supplier collect or receive personal data from CU or from users under this agreement?
○ Yes
○ No
○ Possibly or Unsure - Does Supplier require that we sign their Data Privacy Agreement (DPA)?
○ Yes
○ No - Is this contract of a sensitive nature requiring discretion where limited/controlled access is required?
○ Yes
○ No - Did you provide all required supporting documents and agreements for this request?
○ Yes
○ No
List of Documents
Submit as applicable with your initial PO request.
Quote(s)
- Required for all purchases over $10,000 (minimum of one bid)
- If the purchase exceeds $25,000, two bids are required
Client List
- If the vendor cannot provide a list of clients, an email explanation must be submitted
Resume / Company Brochure
Scope of Work (SOW)
Certificate of Insurance (COI)
NYS Liquor Permit (if applicable)
Service Provider Agreement (if applicable)
Independent Contractor Certification (ICC)
- Required each time the contractor is engaged
- Certificate Holder: “The Trustees of Columbia University in the City of New York”
- Description of Operations: “The Trustees of Columbia University in the City of New York, its trustees, officers, agents and employees as additional insured.”